Cookie Policy

1. Introduction

This Cookie Policy explains how MeetingToll ("we", "our", or "us") uses cookies and similar tracking technologies when you visit our website and use our services. This policy should be read in conjunction with our Privacy Policy and Terms of Service.

By using MeetingToll, you consent to the use of cookies as described in this policy. If you do not agree to our use of cookies, you should disable them as explained in this policy or refrain from using our services.

2. What Are Cookies?

Cookies are small text files that are placed on your device (computer, smartphone, or tablet) when you visit a website. They are widely used to make websites work more efficiently, provide a better user experience, and provide information to website owners.

Cookies can be:

• Session cookies: Temporary cookies that expire when you close your browser
• Persistent cookies: Cookies that remain on your device until they expire or you delete them
• First-party cookies: Set by MeetingToll directly
• Third-party cookies: Set by external services we use

3. How We Use Cookies

MeetingToll uses cookies for the following purposes:

3.1 Essential Cookies (Required)

These cookies are necessary for the website to function properly and cannot be disabled in our systems. They are usually set in response to actions you take, such as logging in or setting privacy preferences.

• Authentication cookies: Keep you logged in to your account
• Session management: Maintain your session state
• Security cookies: Protect against cross-site request forgery (CSRF) attacks
• Preference cookies: Remember your settings (theme, language)

Duration: Session or up to 30 days

3.2 Functional Cookies

These cookies enable enhanced functionality and personalization:

• Remember your dashboard preferences
• Store your timezone and currency settings
• Remember notification preferences
• Maintain display preferences (theme, layout)

Duration: Up to 1 year

3.3 Analytics and Performance Cookies

These cookies help us understand how visitors interact with our website by collecting and reporting information anonymously:

• Track page views and navigation patterns
• Measure website performance and load times
• Identify technical issues and errors
• Understand which features are most popular
• Analyze user engagement and behavior

Third-party services we may use: Google Analytics, Plausible Analytics (privacy-focused)
Duration: Up to 2 years

3.4 Marketing and Advertising Cookies

These cookies may be used to deliver relevant advertisements and track the effectiveness of marketing campaigns:

• Show relevant ads on other websites
• Measure ad campaign performance
• Prevent showing the same ad repeatedly
• Track conversion from ads to sign-ups

Third-party services we may use: Google Ads, LinkedIn Ads, Facebook Pixel
Duration: Up to 1 year
Note: You can opt out of these cookies through your cookie preferences.

4. Chrome Extension Storage

The MeetingToll Chrome extension uses browser local storage (not traditional cookies) to:

• Store your user settings and preferences
• Cache meeting data before syncing to the server
• Store authentication tokens securely
• Maintain sync state and device identifiers

This storage is separate from website cookies and is managed by the Chrome extension API. The data is stored locally on your device and synced to your MeetingToll account.

5. Specific Cookies We Use

6. Third-Party Cookies

We use services from trusted third-party providers that may set their own cookies:

6.1 Supabase (Authentication & Database)

• Manages user authentication
• Maintains secure sessions
• Privacy Policy: https://supabase.com/privacy

6.2 Vercel (Hosting & CDN)

• Provides website hosting and content delivery
• Performance optimization
• Privacy Policy: https://vercel.com/legal/privacy-policy

6.3 Google Analytics (Optional)

• Website traffic analysis
• User behavior insights
• Privacy Policy: https://policies.google.com/privacy
• Opt-out: https://tools.google.com/dlpage/gaoptout

7. Managing Your Cookie Preferences

7.1 Cookie Consent Banner

When you first visit MeetingToll, you'll see a cookie consent banner. You can choose to:

• Accept all cookies
• Reject non-essential cookies
• Customize your preferences by category

7.2 Browser Settings

Most browsers allow you to control cookies through their settings. You can:

• View cookies stored on your device
• Delete existing cookies
• Block cookies from being set
• Set preferences for specific websites

Browser-Specific Instructions:

• Chrome: Settings → Privacy and security → Cookies and other site data
• Firefox: Settings → Privacy & Security → Cookies and Site Data
• Safari: Preferences → Privacy → Manage Website Data
• Edge: Settings → Privacy, search, and services → Cookies and site permissions

7.3 Opt-Out Tools

• Google Analytics Opt-out: Browser Add-on
• Network Advertising Initiative: Opt-out Tool
• Digital Advertising Alliance: Consumer Choice Page

8. Impact of Disabling Cookies

If you disable or delete cookies, certain features of MeetingToll may not function properly:

• Essential cookies disabled: You will not be able to log in or use the dashboard
• Functional cookies disabled: Your preferences will not be saved between sessions
• Analytics cookies disabled: We won't be able to improve the service based on usage data

The Chrome extension functionality is not affected by website cookie settings, as it uses separate browser storage.

9. Do Not Track Signals

Some browsers include a "Do Not Track" (DNT) feature that signals websites you visit that you do not want to have your online activity tracked. Currently, there is no uniform standard for recognizing DNT signals. We do not currently respond to DNT signals, but we respect your right to control tracking through your cookie preferences.

10. Updates to This Cookie Policy

We may update this Cookie Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by posting the updated policy on our website with a new "Last Updated" date.

We encourage you to review this policy periodically to stay informed about how we use cookies.

11. International Users

11.1 GDPR (European Users)

If you are located in the European Union, you have specific rights under GDPR regarding cookies and tracking:

• Right to consent to non-essential cookies
• Right to withdraw consent at any time
• Right to access information about cookies used
• Right to object to certain types of processing

11.2 CCPA (California Users)

California residents have rights under CCPA, including the right to opt-out of the sale of personal information. We do not sell personal information collected through cookies.

12. Contact Us About Cookies

If you have questions or concerns about our use of cookies, please contact us:

Email: privacy@meetingtoll.com
Support: support@meetingtoll.com
Website: www.meetingtoll.com

For general privacy inquiries, please refer to our Privacy Policy.